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Case Study of a Business using the optional administration module
Company XYZ Pty Ltd have two accounts, a Business (S9) account and a Tax Manager (S3) account with Hume. Both accounts are 'two to sign'.

 

 

 

 

 Mr Jones, ATO
iBank Administrator

 Miss Smith, ATO
iBank Administrator

 Mr Harris, Assistant
iBank Data Entry User

 Mrs Green, Secretary
iBank Data Entry User


Mr B Jones and Ms C Smith are the signatories (ATOs) to the accounts.

Mr B Jones and Ms C Smith are often out of the office on business, and would like their office staff to have authority to access the business accounts when they are away.

Mr Jones and Ms Smith would like their secretary, Mrs Green, to be able to set up payroll and direct transfers / BPays to pay bills when Mr Jones and Ms Smith are back in the office to approve them or they are able to approve them by loggin in to iBank where they are. They would like their admin assistant, Mr Harris, to be able to view transactions so that he can verify that their customers have paid and download statements for their accountant.

Business iBank for XYZ Pty Ltd would be set up using the following process:

Mr Jones has decided to be the Administrator for XYZ Pty Ltd’s Business Banking. Hume sets Mr Jones as the Business Banking Administrator using his member number + BB for the login name, eg; 371619BB and a new password. Mr Jones will still use his normal member number 371619 and personal password to login to his personal iBank.

Mr Jones logs into Business iBank using the login set up by Hume (371619BB) and sets up new logins for each person who requires iBank access for XYZ Pty Ltd. Note: Each individual will still use their normal member number and personal password to access their personal iBank (if they use iBank).

The access Mr Jones would set up would look like this:


 User  Login set up by: User Type   Suggested login name
  Account Access  Authority Limit Comment

Mr Jones		  Hume  Administrator  371619BB  N/A  N/A No access or limits – cannot transact as Administrator

Mr Jones
  Administrator  ISA  371619ISA  All  $10,000 Mr Jones would like to be able to approve up to $10,000 of transaction per day.

Ms Smith
  Administrator  ISA  547212ISA  All  $10,000 Ms Jones has been set up to have the same signing authority as Mr Jones.

Mrs Green
  Administrator  DEU  SEC123DEU  S9 only  N/A Mrs Green can now set up transactions for approval by the ISAs

Mr Harris
  Administrator  DEU  ADM123DEU  S9 only  N/A Mr Harris can now view and download statements

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